Fox Flying Club, Inc.
Policy Manual, Rules and Regulations
Revised April, 2005

IV Scheduling - with our aircraft being shared by many individuals, members must be considerate of each other in scheduling and using aircraft.

1. Schedule Master is used for all aircraft reservations
   1. Each member is given a User Number and Personal Identification Number (PIN) which is used for access.
   2. Toll-free telephone access is 800- 414-6114..
   3. Internet access is (http://www.schedulemaster.com/smlogin.htm)
2. Scheduling rules (Active, Associate, CFI-Only and Service Members)
   1. Each member in good standing may schedule up to three reservations.
   2. Members with at least a private pilot rating may schedule a plane for up to twelve days on a single schedule (only one full weekend is to be included). Note: N62681 may only be taken for two consecutive days (one night) since it is most often used for training.
   3. Any member more than thirty minutes late for their scheduled time forfeits the remainder of their reservation period to any member desiring it.
   4. Adjust and/or Cancel schedules or portions of schedules you will not fly as soon as possible.
      1. Members will be subject to a penalty of one hour's time if they:
         1. Fail to fly during their schedule, or
         2. Cancel more than 30 minutes after the start of their schedule.
            1. If the cancellation is due to weather, cancel/reschedule for a later time. Note in the log if you're at the airport or inform the Treasurer promptly.
            2. If the cancellation is due to mechanical problems note the log, prepare a squawk, cancel the schedule and notify the appropriate people.
      2. If your schedule is overridden by a maintenance schedule you still must cancel your schedule to avoid the possibility of a fine if the maintenance is completed early.
      3. As a courtesy to other members, cancel schedules by phone from DPA when returning.
   5. Members flying local flights are expected to fly a reasonable part of their scheduled time.
      1. Daily minimum flight time requirements of 1 hour for each weekday and 2 hours for Saturday or Sunday exist to improve utilization and sharing of our planes
      2. Daily minimum times are applicable to members with reservations:
         1. Of six or more hours in a 24 hour period.
         2. For each 24 hour period from the start of a multi-day schedule.
   6. Members are expected to return aircraft on time.
      1. Any member not returning an aircraft on time (except for mechanical or weather related reasons) may be subject to disciplinary action and/or fines.
      2. If a member becomes grounded away from DuPage Airport for any reason, including weather, they must advise the President or other Club Officer and members whose schedules will be affected.
         1. Generally, it is the member's responsibility to return the aircraft to home base.
         2. The daily minimums will not apply until the aircraft is repaired, or the weather between the airport of departure and home base is flyable, with respect to the limitations of the aircraft and of the member involved.
         3. The aircraft must be returned on the first flyable day by the member or at their expense.

V. Flight Limitations

1. Members of the Club shall observe all existing Federal Aviation Regulations, State, Local Airport, and Club Rules and Regulations.
2. Only Active, Associate, CFI-Only, Board approved CFIs and Service Members may be Pilot In Command of club aircraft. Neither non-members nor Inactive Members may occupy the left front seat.
3. Club aircraft shall not be operated in a careless or reckless manner or without preflight inspection, thorough flight planning, or with disregard for weather conditions considered to be safe for the level of experience of the member.
4. No member should execute unusual maneuvers that may cause structural damage to the aircraft, other than those maneuvers required in flight tests for any airman certificate.
5. The aircraft shall be operated only from those landing areas that are recognized as public or private airports. Operations from other landing areas will be permitted only upon prior approval of the President or Chairman.
6. With the exception of club instructors or Board approved CFIs providing instruction to members or pinch-hitter instruction (VI. H.), no member may operate club aircraft for compensation or hire or as a Commercial Operator as defined by FAR 1.1
7. Flight outside of the Continental US is prohibited.  Flights to Canada and the Bahamas are permitted only by prior approval of the Board of Directors. The cost of required additional insurance coverage, FCC Aircraft Radio Station Licenses, Customs stickers, or any other fees must be paid by the member and that member will not be reimbursed by the club.
8. The Club carries a non-commercial liability insurance policy in the amount of $100,000.00 dollars per passenger (pilot excepted, family members of pilot limited to $25,000, each) and $1,000,000.00 dollars per accident. The Club's non-commercial policy does not cover CFI's or CFII's during the time they are instructing for compensation. The member is responsible for the first $300.00 dollars for hull damage for any in-motion or non-motion accident.

VI. Instruction and Proficiency

1. Members may only receive flight instruction [including BFRs, IPCs and club checkrides] in Club aircraft from instructors who are members.  The following exceptions apply:
   1. FAA sanctioned Wings Weekend
   2. By a vote of the Board, a member may be granted permission to receive instruction by non-member instructors who are employed by an established flight training organization [e.g., accelerated IFR course].
2. New members must be checked out in EACH of the Club's aircraft they intend to fly by a Club instructor. All spring and fall checkouts will be conducted by member instructors only.
3. Once a member is checked out and proficient in the operation of a particular aircraft, they may have copies of keys made for that aircraft. The keys are considered Club property and are to be surrendered upon suspension or resignation from the Club.
4. In order to maintain pilot proficiency, the Fox Flying Club requires semi-annual check rides for each pilot and student pilot with a Club-approved flight instructor.
   1. As a result of the flight a Check Ride Card signed and dated by the instructor must be submitted to the Treasurer during the periods of February 1 to April 30 and August 1 to October 31.
   2. Flight without a current Check Ride card will result in a fine for each incident for the member.
5. Members who are student pilots are limited to flying:
   1. Board approved instructor, or
   2. On an instructor-approved solo, or
   3. With an FAA examiner, or
   4. With a properly licensed member of the Club (who is occupying the left front seat)
6. Student members shall not make overnight solo flights under any circumstances unless a return to DPA has been delayed by weather.
7. Members desiring to be Pilot In Command of the Piper Arrows must meet the following time, training and currency requirements and be signed off after a check ride with a Club instructor:
   1. Initially:

      Logged time (hours) Before Flying Without a CFI
      Total	Retractable	Required in Piper Arrow
      100 or more	50 or less	10
      	More than 50	5

   2. Currency - After signoff, each member must meet the following currency requirements to fly either Arrow without a CFI:
      1. Have 3 hours logged time in a Piper Arrow within the past 180 days, OR
      2. Have a Club instructor checkout and sign off in a Club Piper Arrow within the past 45 days.
   3. Club CFI's:
      1. Must have logged 5 hours in Piper Arrows  before instructing in the Club's Arrows.
      2. Are not subject to currency requirements when instructing.
      3. Active Member CFIs must meet Initial and Currency requirements (Nos. 1 & 2 above) when flying the Arrows for personal use.
   4. Violation of these requirements will be cause for expulsion from the Club.
8. A spouse, son or daughter of a regular member can take up to 10 hours of flight instruction (in the right seat) with a Club instructor for the purpose of completing a Club sponsored pinch-hitter course.

VII. Flight Operations

1. Do not leave cars in tiedown areas or in the hangar.
2. Starting precautions:
   1. The Club Piper aircraft have 12 VDC systems and are equipped with an external ground power plug that may be used in conjunction with a car battery for engine starting. Consult the appropriate aircraft manual before attempting to start the engine by jumping -- some aircraft can incur damage to the electrical system if the starting procedure is not strictly followed.
   2. Cessna N62681 has a 24 VDC system, which CANNOT be jump started with a car battery.
   3. Hand propping an aircraft in an attempt to start the engine is prohibited. Any member engaging in this activity is subject to immediate dismissal from the Club.
3. Each aircraft contains a logbook for recording flight tach time and time of day.
   1. The pilot is responsible for the accurate logging of their flight for accounting purposes (tach time).
   2. Fuel and oil added, along with any other information that might be of interest to subsequent pilots should be noted.
   3. Completed log sheets must be removed from the aircraft by any member who intends to return from a cross-country flight on or after the 25th of the month. Failure to leave the log sheets in the line box or the hangar so the Treasurer can pick them up will result in a fine.
4. All aircraft maintenance is done by approved mechanics or qualified pilots under FAA regulations.
   1. Any item requiring repairs is to be written up in the aircraft flight log in the aircraft and called in to the Crew Chief or Maintenance Officer. If possible, it should also be communicated via the internet Maintenance Squawk System.
   2. If it is of a serious or safety related issue an immediate call should be made to the Crew Chief, Maintenance Officer or member of the Board of Directors. Also notify subsequent pilots.
   3. Club members are not authorized to take an aircraft out of service without approval from a Club Officer unless directly related to its safety or airworthiness.
5. Shutdown and tiedown:
   1. After every flight the aircraft is to be fueled to either the top (winter - during standard time period  or tabs (summer - during daylight savings time period) as is appropriate.
   2. A supply of extra oil (at least 2 quarts) is to be maintained in the baggage compartment. Extra oil is in the line box or the hangar. Note oil usage in the log. Failure to leave appropriate quantity of oil in aircraft will result in a fine.
   3. All aircraft should be hand positioned in their parking places to avoid damage to either the aircraft or those aircraft parked near them.
   4. Remove trash, personal belongings and be sure the interior is in a clean and orderly condition.
   5. Leave just enough slack in tiedown chains to allow them to be removed by the next pilot.
   6. After flight, wipe down the cowling and leading edges to keep them clean.
   7. Leave the propellers in the vertical position on all outside aircraft. During the winter this will minimize the damage of water freezing in the spinner area and during the summer, it will lessen the use of the propellers by birds.
   8. Install the cowl plugs in all outside aircraft. This is to lessen the chance of bird nests being built in the engine compartment.
6. Winter precautions
   1. The preheater stored in the line box should be used prior to engine starting at temperatures below 32° F.
      1. Preheating is mandatory when temperatures are 20° F or lower. Failure to preheat the engine will result in a fine.
      2. The preheater requires 12 VDC. A control for the automatic gates is in the line box so that a car can be brought to the aircraft to power the preheater.
   2. The electric trim should not be used on the Pipers in the winter months due to the extra strain placed on the trim motor.